Meeting on June 17, 2008

The City Council met in Regular Session in the Council Chambers; Mayor Dale Roberts called the meeting to order at 7:00 p.m.; City Clerk Ruby Miller called the roll and the following Aldermen answered to their names: Jim Sarnes, Portia Brown, Greg Cox, Harold Palmer, Jim Stroh, Charles Campbell, Brenda Stadsholt & Don Bryant. Absent: None A quorum was present. Meeting taped. Attorney Blake Lindner was in attendance.

The Pledge of Allegiance to the Flag was repeated by City Officials and Guests.

____________________________________________________________________________

TOPIC DISCUSSION ACTION TAKEN

APPROVAL Mayor Roberts asked if there There being none, the minutes

MINUTES were any additions or corrections were approved as written.

June 3, 2008 to the minutes of June 3, 2008.

APPROVAL OF Mayor Roberts asked for questions Motion made by Campbell, seconded by

TREASURER’S on the Treasurer’s Report. Sarnes, to approve the Treasurer’s

REPORT Mayor Roberts asked for Report.

a motion to approve Voting Yes-Sarnes, Brown, Cox, Palmer,

the Treasurer’s Report. Stroh, Campbell, Stadsholt & Bryant.

Voting No-None

FINANCE Mayor Roberts asked for Motion made by Cox,

REPORT questions on the Finance seconded by Stadsholt, to approve

Report. Mayor Roberts the Finance Report.

asked for a motion to approve Voting Yes-Sarnes, Brown, Cox, Palmer,

the Finance Report. Stroh, Campbell, Stadsholt & Bryant.

Voting No-None

MAYOR’S Mayor Roberts reported to Council None

REPORT that the Hotel/Motel Tax fund

had over $4,000 in it so it would

be a good time to pay the Chamber

of Commerce $2,000 of the $5,000

that we have already committed to

the trolley project. All concurred.

CITY CLERK’s City Clerk Miller informed the None

REPORT Council that this year’s IML

Conference in Chicago is

scheduled for Sept.25, 26 & 27

and they should begin making plans.

CITY TREASURER’S None None

REPORT

CITY ATTORNEY'S None None

REPORT

ECONOMIC DEVELOPMENT

REPORT Terry Svob reported to Council, None

will have a meeting in July on

the also have another meeting

in July on the housing survey in

Havana.

The DVDs are in and will bulk mail None

them through the Democrat’s bulk

mail permit saving us 78 cents each

on postage.

Terry also reported that he hoped None

to meet with Petersons in two weeks.

PUBLIC WORKS Jewel Bucy reported he had None

REPORT several sidewalk replacement

requests. Discussion on cost

of concrete.

Dirk Fox doing the LaCrosse demoli- None

tion said he’d load our trucks w/concrete for

$75/hr.

Josh from Farnsworth picked up one

of the samplers today.

Bruce sent and electronic EDMR today.

Received the approval on the

handicapped ramps for New Central

from Lisa Madigan’s office.

Generator at Sewage Disposal Plant

needs a new cable.results of the Business Survey.

Will

FINANCE & Alderman Palmer asked Council Motion made by Stadsholt, seconded

PURCHASING to approve $500 donation to by Palmer, to approve $500 donation

the Chamber of Commerce from Hotel/Motel Tax to Chamber

Fireworks Fireworks fund from Hotel/ of Commerce Fireworks fund.

Motel Tax. Voting Yes-Sarnes, Brown, Cox,

Palmer, Stroh, Campbell, Stadsholt

& Bryant.

Voting No-None

Sales Tax Alderman Palmer asked Council

payments approval on payments to Sunrise

Ag:

Approve Qtr 4 2007 MST payment Motion made by Palmer, seconded

of $1,097 for Sunrise Ag business by Sarnes, to approve Qtr 4 2007 MST

on East Laurel. payment to Sunrise Ag for E. Laurel

business.

Voting Yes-Sarnes, Brown, Cox, Palmer,

Stroh, Campbell, Stadsholt & Bryant.

Voting No-None

Approve Qtr 4 2007 MST payment Motion made by Palmer, seconded by

of $3,515 for Sunrise Ag/Promart Campbell, to approve Qtr 4 2007 MST

business on East Laurel. payment to Sunrise Ag/Promart for E.

Laurel business.

Voting Yes-Sarnes, Brown, Cox, Palmer,

Stroh, Campbell, Stadsholt & Bryant.

Voting No-None

Approve Qtr 1 2008 MST payment Motion made by Palmer, seconded by

of $1,076 for Sunrise Ag business Stadsholt, to approve Qtr 1 2008 MST

on East Laurel. payment to Sunrise Ag for E. Laurel

business.

Voting Yes-Sarnes, Brown, Cox, Palmer,

Stroh, Campbell, Stadsholt & Bryant.

Voting No-None

Approve Qtr 1 2008 MST payment Motion made by Palmer, seconded by

of $4,303 for Sunrise Ag/Promart Brown, to approve Qtr 1 2008 MST

business on East Laurel. payment to Sunrise Ag/Promart for E.

Laurel business.

Voting Yes-Sarnes, Brown, Cox, Palmer,

Stroh, Campbell, Stadsholt & Bryant.

Voting No-None

Alderman Palmer asked Council Motion made by Palmer, seconded by

approval on Sunrise Ag’s petro- Campbell, to approve Qtr 1 2008 MST

leum plant on S. Water Street. share payment to Sunrise Ag for Approve Qtr 1 2008 MST share $63,086.03.

payment to Sunrise Ag for Voting Yes-Sarnes, Brown, Cox, Palmer,

$63,086.03. Stroh, Campbell, Stadsholt & Bryant.

Voting No-None

Approval on Sunrise Ag’s petro- Motion made by Palmer, seconded by

leum plant on S. Water Street. Stadsholt, to approve Qtr 1 2008 NHR

Approve Qtr 1 2008 NHR payment to Sunrise Ag for $62,202.40.

payment to Sunrise Ag for Voting Yes-Sarnes, Brown, Cox, Palmer,

$62,202.40. Stroh, Campbell, Stadsholt & Bryant.

Voting No-None

HEALTH & None None

SANITATION

LICENSES, ORD. Alderman Cox asked Council Motion made by Cox, seconded by

& LEGAL approval on Ordinance 1297 being Campbell, to approve Ordinance 1297

Ord. 1297 the Prevailing Wage Ordinance being the Prevailing Wage Ordinance

for June 2008. for June 2008.

Voting Yes-Sarnes, Brown, Cox, Palmer,

Stroh, Campbell, Stadsholt & Bryant.

Voting No-None

New Ord. Alderman Cox read an ordinance None

requiring any new or changed ordin-

ance to be read twice before

Council action.

Alderman Cox reported that None

the second ordinance on the

agenda making zoning revisions

in R-1 Single Family Residence

areas is still in committee and

would not be read tonight.

PERSONNEL Alderwoman Stadsholt asked Motion made by Stadsholt, seconded

Council to accept Volunteer by Stroh, to accept leaves of absenses

Firemen leave of absence from from Volunteer Firemen Tim VanEtten

Tim VanEtten and Aaron Zeiger. and Aaron Zeiger.

Voting Yes-Sarnes, Brown, Cox, Palmer,

Stroh, Campbell, Stadsholt & Bryant.

Voting No-None

Add Vol. Alderwoman Stadsholt asked Motion made by Stadsholt, seconded

Council to approve adding by Sarnes, to approve the addition of

David L. Atwater to the Volunteer David L. Atwater to the Volunteer

Fire Dept. Fire Dept.

Voting Yes-Sarnes, Brown, Cox, Palmer,

Stroh, Campbell, Stadsholt & Bryant.

Voting No-None

PLANNING Alderman Bryant reported the None

High School District is still

interested in the Safe Routes

to Schools grant. Training

is scheduled for 6/25.

PROPERTY & Alderwoman Brown asked for None

ZONING Council support on the Cemetery’s

policy on limiting grave decorations.

Discussion.

PUBLIC SAFETY Alderman Sarnes requested the None

Council take a seconded look

at new lights at the PD/FD.

Discussion to review after the

first quarter of new budget

PUBLIC WORKS Alderman Campbell requested Motion made by Campbell, seconded by

Gary Davis to address the Council. Bryant, to approve Resolution No. 02-08

Res.02-08 Gary Davis of Farnsworth asked approving the use of MFT funds in the

MFT $ Council to approve Resolution amount of $212,350 to pay for the

02-08 approving the use of Motor preliminary engineering through bid phase

Fuel Tax funds in the amount of on the Broadway Street project.

$212,350 to pay for the preliminary Voting Yes-Sarnes, Brown, Cox, Palmer,

engineering agreement on the Stroh, Campbell, Stadsholt & Bryant.

Broadway street project. Voting No-None

Broadway Gary Davis of Farnsworth asked Motion made by Campbell, seconded by

Council to approve the Preliminary Cox, to approve the Preliminary Engineering

Engineering Agreement with Agreement with Farnsworth on the Broad-

Farnsworth on the Broadway St. way Street project in the amount of

Project in the amount of $212,350. $212,350.

Voting Yes-Sarnes, Brown, Cox, Palmer,

Stroh, Campbell, Stadsholt & Bryant.

Voting No-None

Broadway Gary Davis of Farnsworth asked Motion made by Campbell, seconded

Council to approve the additional by Stadsholt, to approve the Farnsworth

engineering agreement with engineering agreement to cover the

Farnsworth to cover the water water main work on the Broadway project

main work on the Broadway in the amount of $18,200.

Project in the amount of Voting Yes-Sarnes, Brown, Cox, Palmer,

$18,200. This is not eligible Stroh, Campbell, Stadsholt & Bryant.

for MFT funds. Voting No-None

2008 MFT Alderman Campbell reported Motion made by Campbell, seconded

on the bid opening this A.M. by Cox, to award the 2008 bid to IRC Inc.

for MFT 2008 maintenance of Jacksonville for $56,837.95 contingent

program. Award bid to on IDOT approval.

IRC Inc. of Jacksonville Voting Yes-Sarnes, Brown, Cox, Palmer,

for $56,837.95 contingent Stroh, Campbell, Stadsholt & Bryant.

on approval of IDOT. Voting No-None.............

ADJOURNMENT Mayor Roberts adjourned the None

meeting at 7:57 p.m.

_____________________ _______________________________

Dale Roberts Ruby J. Miller/CMC

Mayor City Clerk

GUESTS:

Jewel Bucy

Terry Svob Ruth Anne Beaty

Kevin Noble John Kachanuk

Gary Davis Bruce Hallmark

Tony Bassett Blake Lindner

Democrat reporter Logan

HOMEPAGE

62644.com, Inc. - 500 North Promenade Street - Havana, IL 62644 - Phone: 309-303-8398 - Email: crtrc1@aol.com

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