Meeting on July 1, 2008

The City Council met in Regular Session in the Council Chambers; Mayor Dale Roberts called the Council Meeting to order at 7:00 p.m.; City Clerk Ruby Miller called the roll and the following Aldermen answered to their names: Jim Sarnes, Portia Brown, Greg Cox, Jim Stroh, Charles Campbell, & Brenda Stadsholt.   Absent: Harold Palmer & Don Bryant.   A quorum was present. Attorney Blake Lindner was not  present. Meeting taped.

The Pledge of Allegiance to the Flag was repeated by City Officials and Guests.

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TOPIC                         DISCUSSION                                                ACTION TAKEN

APPROVAL OF       Mayor Roberts asked for any              There being no additions or                 

MINUTES OF             additions or corrections to the                corrections, the minutes will

JUNE 17, 2008    minutes of June 17, 2008.               stand as read.

FINANCE                   Mayor Roberts asked for any              Motion made by Campbell,

REPORT                     questions on the Finance                        seconded by Stroh, to approve

                                    Report.  Mayor Roberts             the Finance Report.

                                    asked for a motion to                          Voting Yes-Sarnes, Brown, Cox, Stroh,                                       approve the Finance Report.             Campbell & Stadsholt.

                                                                                                Voting No-None

CONSENT                  Mayor Roberts asked for                    Sarnes made a motion, seconded

AGENDA                    a motion to approve the                  by Stadsholt, to approve the Consent

                                    Consent Agenda.                                 Agenda.

Voting Yes-Sarnes, Brown, Cox, Stroh, Campbell & Stadsholt.

                                                                                                Voting No-None

MAYOR’S                  Mayor Roberts asked to have             None

REPORT                     the tax reimbursement to the

                                    Havana Rural Fire Dept. put

                                    on the next agenda. 

                                    Mayor Roberts reported that                 None

                                    the demolition of the lumberyard

                                    is making progress.

Regarding the County’s 911                         None

Communications Tower; Mayor

Roberts said he has requested a copy

of the study they had done.

CITY CLERK’S            None                                                    None

REPORT        

CITY TREAS.’S            None                                                    None

REPORT                    

CITY ATTORNEY’S          Absent                                                   None   

REPORT                    

ECONOMIC DEVELOPMENT

REPORT                     Terry Svob reported that the             None

                                    U of I is beginning an arch-

                                    eological survey for the

                                    bike path.

$99,000 grant             Terry Svob reported he received            None

                                    a federal project development

                                    grant for $99,000.  He had

                                    first applied for it in Jan. 2004,

                                    there were no funds available

                                    then.  He updated the application

                                    with Congressman Ray LaHood

                                    and Carol Merna.  This will allow a

                                    larger area for projects and additional

                                    loans for our program.

PUBLIC WORKS            Jewel Bucy reported the CSO                       None

REPORT                     equipment was installed on

                                    Illinois Street outfall.

                                    Mr. Bucy also reported that                 None

                                    we now have a weed spraying

                                    program.

FINANCE &               Absent                                                 None

PURCHASING

HEALTH &                 None                                                    None

SANITATION           

LICENSES, ORD. &            None                                                    None   

LEGAL

PERSONNEL             Alderwoman Stadsholt reported            None

                                    the Committee met earlier to

                                    discuss salaries; will meet again

                                    at 4:30 p.m. on 7-8-08.

                                    Alderwoman Stadsholt reported            None

                                    the committee will meet at 3:30 p.m.

                                    on 7/21/08 with FOP & mediator.

PLANNING                Absent                                                 None

PROPERTY &            None                                                            None

ZONING                    

PUBLIC SAFETY            Alderman Sarnes requested                     Motion made by Sarnes, seconded by

                                    permission to close Schrader                      Stroh, to approve the closing of Schrader

                                    Street from Main to Jefferson for            Street on August 9^th from Main to Jefferson

                                    The Car Show on Saturday                       for The Car Show.

                                    August 9^th.                                           Voting Yes-Sarnes, Brown, Cox, Stroh,

                                                                                                Campbell & Stadsholt.

                                                                                                Voting No-None

PUBLIC WORKS            Alderman Campbell requested            Motion made by Campbell, seconded by

Broadway                   Council approval on Resolution            Cox, to approve Resolution #02-08 Amend-

                                    #02-08 Amendment: the                    ment to use MFT Funds for Preliminary

                                    consideration and approval to                   Engineering Services Agreement with

                                    use MFT Funds on Preliminary            Farnsworth Group for Broadway Street

                                    Engineering Services Agreement            Design in the amount of $272,800.

                                    with Farnsworth Group for                     Voting Yes-Sarnes, Brown, Cox, Stroh,

                                    Broadway Street Design in the            Campbell & Stadsholt.

                                    amount of $272,800 (change from            Voting No-None

                                    $212,350 on last meeting’s vote).

Broadway                   Alderman Campbell requested            Motion made by Campbell, seconded by

                                    Council approval of amendment-of            Stadsholt, to approve amendment-of

                                    consideration and approval of the             consideration and approval of the IDOT

                                    IDOT MFT Funding Engineering            MFT Funding Engineering Agreement for

                                    Agreement for Broadway Street            Broadway Street in the amount of $272,800.

                                    in the amount of $272,800 (change            Voting Yes-Sarnes, Brown, Cox, Stroh,

                                    from #212,350 on last meeting’s            Campbell & Stadsholt.

            Vote).                                                  Voting No-None

                                    Mayor Roberts recognized a group               None

                                    of three people representing the

                                    Chestnut Health Coalition and

                                    the Havana Area Prevention team.

                                    Jason Blanchette, representative

                                    for Mason County, Camille Springer

                                    and Marsha Buchs.  The Chestnut

                                    Health Coalition has offices in

                                    Bloomington IL.  They were here

                                    to encourage the Prevention Team

                                    Programs in the community and

                                    asked help to distribute some

                                    literature on prevention of drug

                                    and alcohol abuse in the community.

                                    Chief of Police Kevin Noble volunteered

                                    to help distribute the items to the public.

ADJOURNMENT       Mayor Roberts adjourned                                 None

the meeting at 7:24 p.m.

_____________________                                          _______________________________

Dale Roberts                                                                Ruby J. Miller/CMC

Mayor                                                                          City Clerk

GUESTS:

Ruth Anne Beaty               Press-Democrat- Logan Richardson                              

Jewell Bucy                              Delegation on Prevention –from Chestnut Health Coalition:

Tony Bassett                            Jason Blanchette, representative for Mason County

Kevin Noble                             Camille Springer

Terry Svob                               Marsha Buchs