Editors Note: I have placed the following Havana City Council Meeting Minutes below (and all previous minutes) as received on 11/19/2008 9:37:08 A.M. Central Standard Time and without any alterations, changes, additions, or deletions. In compliance with (5 ILCS 120/2.06) (from Ch. 102, par. 42.06), Sec. 2.06. Minutes. Ted Connolly

Meeting Minutes from November 4, 2008

The City Council met in Regular Session in the Council Chambers; Mayor Dale Roberts called the Council Meeting to order at 7:00 p.m.; City Clerk Ruby Miller called the roll and the following Aldermen answered to their names: Jim Sarnes, Greg Cox, Harold Palmer, Charles Campbell, Jim Stroh, Brenda Stadsholt & Don Bryant. Absent: Portia Brown. A quorum was present. Attorney Blake Lindner was present. Meeting taped.

The Pledge of Allegiance to the Flag was repeated by City Officials and Guests.

____________________________________________________________________________

TOPIC DISCUSSION ACTION TAKEN

DELEGATION- Jeff Bonick gave a financial state- None

Jeff Bonick, Clifton ment overview of the Audit for

Gunderson-Audit FY2007-2008. Cash & investments

Report FY 2007-08 for all City funds decreased by

$619,925 to a total of $2,965,405.

The Governmental Funds (General,

Special Revenue, Debt Service &

Capital Projects) had an overall

decrease in fund equity of $683,222.

The change in fund equity for the

fiscal year ended April 30, 2007

was an increase of $553,483. The

current year decrease consisted of

a decrease in the Tax Increment

Financing Fund of $481,755, an

increase in other governmental

funds of $19,302 and a decrease

of $220,769 in the General Fund.

The General Fund had $801,383

of transfers to other funds during

the fiscal year ended April 30, 2008.

$166,516 was transferred to the TIF

Fund. $69,898 was transferred to

the Debt Service Fund for payments

on a street sweeper & payloader.

$556,421 was transferred to the

Waterworks, Sanitary Sewer and

Storm Sewer Fund and $8,548

was transferred to the Garbage

Fund.

APPROVAL OF Mayor Roberts asked for any There being no additions or

MINUTES OF additions or corrections to the corrections, the minutes will

October 21,2008 minutes of OCT. 21, 2008. stand as read.

FINANCE Mayor Roberts asked for any Motion made by Campbell,

REPORT questions on the Finance seconded by Palmer, to approve

Report. Mayor Roberts the Finance Report.

asked for a motion to Voting Yes-Sarnes, Cox, Palmer, approve the Finance Report. Campbell, Stroh, Stadsholt & Bryant.

Voting No-None

CONSENT Mayor Roberts asked for Sarnes made a motion, seconded

AGENDA a motion to approve the by Stroh, to approve the Consent

Consent Agenda. Agenda.

Voting Yes-Sarnes, Cox, Palmer,

Campbell, Stroh, Stadsholt & Bryant.

Voting No-None

MAYOR’S Mayor Roberts reported that None

REPORT Daryl Holmes had started on

the handicapped ramps on

West Main Street downtown.

He also reported that the

old LaCrosse lot looks great.

CITY CLERK’S None None

REPORT

CITY TREAS.’S None None

REPORT

CITY ATTORNEY’S City Attorney Lindner discussed None

REPORT the idea of adding a clause to City

E.D. loans stating that the City

has the right to call in a loan if

it chooses.

ECONOMIC DEVELOPMENT

REPORT Terry Svob reported that regarding None

the Phase I study by HMI marketing

company, he had an unsolicited

email from a major hotel chain. “Mayor

Roberts and I had a meeting last

Thursday with a site finder

from that chain,” Terry Svob

reported.

Terry Svob also reported that None

DECO had an inquiry on a

major manufacturing site

for a 30 million dollar project

with 330 employees. We met

99% of all their criteria called for.

PUBLIC WORKS Jewel Bucy reported that we None

REPORT got the Illinois & Washington

Street manholes raised in order

to help our CSO problems. It

was one of the things Farns-

worth wanted us to do.

FINANCE & Alderman Palmer asked for Council Motion made by Cox, seconded

PURCHASING approval of an Ec. Dev. loan to by Stroh, to approve the $22,500

Merle Tarvin & Greg McCarthy ED loan to Merle Tarvin & Greg

for repairs and renovation of building McCarthy for repairs to 324 West

at 324 West Main in the amount of Main.

$22,500. Voting Yes-Sarnes, Cox, Palmer, Stroh, Campbell, Stadsholt & Bryant.

Voting No-None

Alderman Palmer asked Council Motion made by Palmer, seconded

approval of an Ec. Dev. loan to by Campbell, to approve ED loan

Michael & Jody Stout d/b/a Stout to Michael & Jody Stout d/b/a

Construction to purchase and expand Stout Construction in the amount

the Conklin Roofing business in the of $35,000 for expansion of Conklin

amount of $35,000. Roofing business.

Voting Yes-Sarnes,, Palmer, Stroh, Campbell, Stadsholt & Bryant.

Abstain-Cox Voting No-None

Alderman Palmer asked Council Stadsholt made the motion, seconded

to consider Harry & Cindy Wolin by Stroh, to approve Harry & Cindy

for participation in the small façade Wolin’s participation in the small

program through TIF. This is up to façade program through TIF for

50% of the first $5,000 spent for their building located at 305 W. Main.

the improvements on the building. Voting Yes-Sarnes, Palmer, Stroh,

Campbell, Stadsholt & Bryant.

Voting No-None

HEALTH & Alderman Stroh reported they None

SANITATION have completed the demolition

on the house on S. Orange St.

LICENSES, ORD. & Alderman Cox asked if City Attorney None

LEGAL could look into the agreement with

Hardee’s regarding the “Welcome

to Havana” sign on their corner.

This property was owned by City.

Discussion.

PERSONNEL Alderwoman Stadsholt asked Council Motion made by Stadsholt, seconded

to ratify the approval to hire Tia Pierson by Cox, to ratify the approval to hire

as full-time dispatcher effective Tia Pierson as full-time dispatcher

10/27/08. effective 10/27/08.

Voting Yes-Sarnes, Cox, Palmer,

Stroh, Campbell, Stadsholt & Bryant.

Voting No-None

Alderwoman Stadsholt asked Council Motion made by Stadsholt, seconded

to ratify the approval to hire Jessica by Campbell, to ratify the approval to

Sarff as part-time dispatcher effective hire Jessica Sarff as part-time dis-

10/27/08. patcher effective 10/27/08.

Voting Yes-Sarnes, Cox, Palmer,

Stroh, Campbell Stadsholt & Bryant.

Voting No-None

Alderwoman Stadsholt asked for Motion made by Stadsholt, seconded

Council approval for Part-time by Bryant, to approve part-time HPD

police officers at Havana Police police officers to receive full-time.

Dept. to receive Full-Time Police police officer entry level pay.

entry level pay. Voting Yes-Sarnes, Cox, Palmer

Stroh, Campbell, Stadsholt & Bryant.

Voting No-None

PLANNING Alderman Bryant reported that None

IDOT has approved the Safe Routes

to School traffic control and sidewalks

grant application. We will have the

numbers at the 11/18/08 meeting.

PROPERTY & Absent None

ZONING .

PUBLIC SAFETY Alderman Sarnes asked Council Motion made by Sarnes, seconded

for approval of Rotary Club to by Stroh, to approve the use of City

hold a bell ringer fund raiser streets on 12/6/08 from 8am-2pm for

8am-2pm on 12/6/08 at the Rotary Club to hold a fund raiser at

intersection of Plum & Main. Plum & Main intersection.

Voting Yes-Sarnes, Cox, Palmer,

Stroh, Campbell, Stadsholt & Bryant.

Voting No-None

Alderman Sarnes asked Council None

to consider the maintenance on

the West side of City Hall.

Discussion.

PUBLIC WORKS Alderman Campbell reported None

there are several dead trees around

town that will need to be taken

down.

ADJOURNMENT Mayor Roberts adjourned None

the meeting at 8:00 p.m.

_____________________ _______________________________

Dale Roberts Ruby J. Miller/CMC

Mayor City Clerk

GUESTS:

Ruth Anne Beaty

Jewell Bucy

Tony Bassett

Kevin Noble

Terry Svob

Blake Lindner

Wendy Martin

Jeff Bonick, Clifton Gunderson

HOMEPAGE

62644.com, Inc. - 500 North Promenade Street - Havana, IL 62644 - Phone: 309-303-8398 - Email: crtrc1@aol.com

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